Attendance Policy

Procedures and policies regarding student attendance

FCPS Regulation 2234 states that “regular attendance is necessary for maximum school achievement. In addition, punctuality and dependability in meeting assigned responsibilities are personal behavior habits valued in our society. To help students develop desirable behavior patterns, as well as maximize their classroom learning, Fairfax County Public Schools requires that students be punctual and regular in school class attendance. When attendance problems develop, the school system’s resources are made available to aid in solutions to these problems.” It is the responsibility of a parent or guardian to excuse absences within three days.

Excused Absences

  • Illness of the student
  • Death in the family
  • Medical or dental appointment
  • Observance of a religious holiday 
  • Assistant Principal authorization

Unexcused Absences Reasons

  • Family and/or student vacations not pre-arranged 
  • Child care situations
  • Non-school-related activities 
  • Missing the school bus/traffic or weather issues
  • Other reasons unacceptable to the Principal

Extra-Curricular Activity Eligibility 

  • Students must be in school the entire day to be eligible to participate in any student activity scheduled on that day. Exceptions to this standard may be made with the prior approval of the principal or her/his designee.

To excuse an absence, please call 703-924-8312 or send in a written note within 48 hours of the missed school day.

 

Unexcused Tardies (UNT)
Number of Class Cuts Intervention Disciplinary Action
1-2 Teacher counsels student
3 Teacher counsels student Teacher calls parent/guardian
4 Teacher counsels student Teacher calls parent/guardian
Teacher assigned detention
5 Teacher counsels student
Teacher writes referral
Teacher calls parent/guardian
Administrator assigned detention
6 or more Teacher counsels student
Teacher writes referral
Teacher calls parent/guardian
Parent conference with administrator and increasing levels of discipline
to include: exclusion from school activities, In School Suspension etc.
FULL DAY Unexcused
Absences (UNX)/Truancy
Number of Unexcused FULL DAY Absences Intervention
3 Letter mailed to parent/guardian,
Phone call to parent/guardian,
Counselor and case manager notified
5 Student mandatory meeting with the school attendance team and Fairfax County Truancy Officer
School Social Worker notified
Phone call to the family is made from FCPS
6 Student and parent/guardian mandatory meeting
with the school attendance team and Fairfax County Truancy Officer
7 Fairfax County Truancy officer refers student to the Courts (The court can impose additional consequences: pursue formal court action which can include suspension of driver’s license, probation services, order parent to pay fines or attend counseling, order student to attend programs and counseling, shelter/residential placement)
8
Student and parent/guardian mandatory meeting
with the school attendance team and student’s administrator



10 or more
Student and parent/guardian mandatory meeting with student’s administrator to consider alternative educational opportunities
Fairfax County Truancy officer refers student to the Courts (The court can impose additional consequences: pursue formal court action which can include suspension of driver’s license, probation services, order parent to pay fines or attend counseling, order student to attend programs and counseling, shelter/residential placement)
Unexcused Class cuts (UNX or CUT)
Number of Class Cuts Intervention
For all cuts Teacher calls the parent/guardian with option to
assign teacher detention
10 Letter mailed to parent/guardian
Phone call to parent/guardian
Counselor and case manager notified
20 Student and parent/guardian mandatory meeting,with the school attendance team and student’s administrator
Consequence:
Administrator assigned In School Suspension
30 Student and parent/guardian mandatory meeting with student’s,administrator to consider alternative educational opportunities
Consequence: Progressive
discipline to include accessing resources to support the student with
attendance issues (counselor, CSB, SOSA)

Prearranged Absence Form

Request Prearranged Absence Form